Smart Corporate Email Solutions for Hotels | Today Hospitality India
Smart Email, Smarter Hospitality
Ditch generic email. Embrace professional communication.
In a world where 89% of guests expect a response within an hour, your hotel’s email can’t afford to be basic. With NextGen Email Solutions by Today Hospitality India, we help hotels move to secure, branded, AI-driven corporate email systems that protect data, impress guests, and integrate seamlessly with PMS, CRM, and booking engines.
Why Hotels Need Smart Email Systems
Using Gmail or Outlook? You risk –
Reduced credibility & trust
Security vulnerabilities
Lost upsell & re-engagement opportunities
With Today Hospitality India, you get –
✨ Branded emails like reservations@yourhotel.com
🔐 GDPR-compliant, encrypted communication
📈 AI-powered tools to automate and analyze responses
🤝 Direct sync with PMS, CRM, and guest profiles
Core Features of NextGen Hotel Email Solutions
Branded Email Addresses & Domain Control
Boost guest trust with emails like events@yourhotel.com, spa@yourhotel.com
Consistent signatures with logos, taglines & contact info
Manage staff emails with role-based access
AI-Powered Email Automation
Auto-categorize emails (reservations, complaints, VIPs)
Trigger instant replies with smart templates
Suggest responses using sentiment analysis
Military-Grade Security & Compliance
End-to-end encryption for credit cards & IDs
AI filters for malware, phishing & spam
GDPR, PCI-DSS, and email retention compliance
Integration with PMS & CRM Systems
Auto-send confirmations, invoices, pre-arrival messages
Sync guest preferences & profiles from your CRM
Trigger review requests post-checkout
Scalable for Hotels of All Sizes
From single inboxes for boutique hotels to multi-department setups for chains
Flexible storage: start with 10GB and scale up
Affordable pricing that grows with you
Mobile & Remote Staff Access
Native iOS & Android support
Offline access for remote teams
2FA, IP whitelisting & geofencing for secure login
Case Study – Faster Replies. More Bookings.
Hotel Group: 10-property luxury chain
Challenge: Generic email accounts, spam issues, slow replies
Solution by Today Hospitality India –
Custom domain: Migrated to @hotelbrand.com
AI automation: Cut manual replies by 60%
Security suite: Blocked 95% of phishing threats
📈 Results –
🕒 50% faster response times
💰 30% more upsell conversions via email
🌟 Stronger brand trust across OTA and direct channels
Common Hotel Email Problems – Solved
| Challenge | Our Solution |
|---|---|
| Gmail looks unprofessional | Branded domain & template system |
| Risk of phishing or spam | AI threat detection + encryption |
| Guest emails lost or delayed | AI categorization + prioritization |
| Disconnected from PMS/CRM | One-click integrations |
| No team accountability | Role-based dashboards & reporting |
📞 Let’s Modernize Your Hotel's Communication
Get a Free Corporate Email Audit and discover how smart email can improve guest satisfaction, boost revenue, and streamline your operations.
👉 Talk to an Email Specialist at Today Hospitality India today.